e-Mail Writing

e-Mail Writing : Even before the advent of the World Wide Web in 1989, email (short for electronic mail) had become a popular means of communication, both formal and informal, in organizations that had intranets. Today it is the world's most preferred means of communication.

Students will find the following guidelines useful:

STYLE: Emails, like their predecessors, letters, can be formal as well as informal. Companies, organizations, government departments and offices use formal email messages, which are written like formal letters for official communication although such communication within an organization can be pretty informal, too, because people working there know each other or that is the norm. I

LANGUAGE : While the language of emails, like that of text messages, contains a lot of contractions, abbreviations, slang expressions and offensive words and expressions in real life, you must take care to avoid them in your email messages for you are writing them for examination purposes. Conventions like greetings, salutation, leave taking and closing remain more or less the same as in letter writing except that most email messages significantly curtail or abbreviate them or sometimes even leave them out, especially in personal messages which run into a chain)

An effective email message must

Have a clearly stated subject line

Place priority information in the beginning

Be brief without being rude

An email message must not

Be too long

Be all in Capital letters. This is considered as 'shouting'. However, some words may be capitalised for emphasis

Have very confidential or personal information that may fall into wrong hands and cause problems

Question : You have just seen a girl walking in the rain. Last week you were also caught in a sudden shower of rain like her. Write an e-mail to your friend describing the experience (minimum 120 words). You have may take help from the following points :

unexpected rain , no umbrella/raincoat , completely drenched, how you felt, other passers-by, condition of traffic/roads

Answer :

From : Sandeepdeo@hotmail.com

To : pravinkumar@yahoo.com

Subject : Experience in rain

Message : I have just seen a girl walking in the rain. It reminded me of my own experience of being caught in the rain. Last week I was also caught in a sudden shower of rain like. The rain came unexpectedly. Since I had no umbrella or raincoat, I was completely drenched before I could run to a shelter nearby. I felt refreshed in the spring rain at first. Then the winds made me shiver. Other passers-by were also drenched from head to toe. They too rain for shelter. The roads were like streams. The traffic was slow. On the whole, it was a pleasant experience.

Video Link - Have a look !!!

Language - English

Chapters